Committee Roles
Below are some generic role descriptions for societies’ committee members. Please adapt and add to each role. This requires a bit of planning and communication amongst the committee members as you work out what each of you will be responsible for.
- The day to day running of the society
- The scheduling and chairing of the regular committee and society meetings
- Creating meeting’s agenda 72 hours before the start of the meeting
- The finances of the society. The President must ensure that the account maintains a healthy balance alongside the Treasurer. The President is accountable in respect to these finances to all members of the society and Pakistan Students Union
- Ensuring that all Society Committee Elections comply with the constitution and are unbias
- Hosts the major events of the society along with Events Co-ordinator
- Responsible for the risk assessments/bookings along with the Secretary
- Sending written warnings for inactive committee members
- Will aid in the Presidents role
- Acting President when the President is unavailable
- Help and assist with all roles
- Work with Treasurer to help bring in funding
- Create and maintain relationships with other societies and universities
- Monitoring the finances of the society. The Treasurer must ensure that the account maintains a healthy balance
- The Treasurer is accountable in respect to these finances to all members of the society and Pakistan Students Union
- Reporting the society’s finances back to the committee
- Providing a Treasurer’s Report at the AGM which outlines the spending over the year and state of society finances for the future year
- Find sources of funding ie sponsorship
- Responsible for all the reimbursements for the society and approvals.
- Responsible for the communication with the SU in terms of the finances of the society
- Communication with the vendors and suppliers for any requirements during the society events.
- Support the President with all administration of the society
- Acting as a liaison between the committee and the members
- Sending out regular email correspondence to the members
- Taking and publishing minutes of any meetings of the society, committee and/or AGMs into the Googledrive in 5 working days
- Managing bookings and tech requirements with the President
- Organising the AGM
- In charge of recruitment within the committee when needed
- Organising elections at the end of the year
- Plan details of events, such as time, location, costs and any risk assessments needed
- Set up equipment for events beforehand
- Submit any forms associated with events
- Get in touch with other societies for any collaborations
- Communicate feedback from events to the committee with suggestions to improve
- Responsible for all social media and PR of the society
- Keep social media updated and active
- Market events and socials effectively
- Create posters and videos for events and socials hosted by the society
- Grow the social media outlets
- Responsible for all sports activity
- In charge of recruiting students to play in such sports activities
- Managing sports events
